Receipt & Expense Automation

Expense reports that file themselves.

Employees emailing receipt photos while finance spends whole days a week keying them in, matching cards, and chasing missing information before anyone gets reimbursed.

What's included

  • Employees snap a photo; AI reads amount, date, vendor and category
  • Auto-match to corporate card transactions and policy rules
  • Route for approval and sync to your accounting/payroll system
  • Real-time spend dashboards and faster reimbursements
  • Exceptions are routed for approval instead of blocking every reimbursement
  • Policy checks run automatically, before an approver ever sees the report

How it works

1

Capture

A receipt photo or forwarded email creates a new expense entry.

2

Extract

AI reads amount, date, vendor and category from the receipt.

3

Match

Matched against the corporate card transaction and policy rules.

4

Approve

Exceptions route for approval; clean entries continue automatically.

5

Sync

Approved expenses post to your accounting or payroll system.

Works with

QuickBooksXeroGoogle Workspace

Cut in half

finance workload

Expense processing runs near-real-time; reimbursements that took two weeks now take two days.

Our finance team used to lose two full days a week on expense reports. Now it’s basically zero. Game changer.

Founder, Consulting firm · 8 staff

Common questions

How do employees submit receipts?+

A photo or a forwarded email is enough — no app to install or form to fill out manually.

What happens with policy violations?+

They’re routed for approval rather than silently rejected or silently approved, so a person always makes the final call.

Does this integrate with payroll?+

Yes, for reimbursement — the exact integration depends on which payroll or accounting system you run.

See this built on your own process

Send us one real example and we'll build a working demo of it — free, no obligation.

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